At Sweet Projects, we work with the data, defence and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture, and refurbishment to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.

We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcome for key clients, whilst maintaining financial commitments.

BUILT AROUND PEOPLE

Built around you is Sweet Project’s approach to business. It is our brand promise, not just to our clients, but to our people. From the inside out, built around you is in our DNA.

Our team is the cornerstone of our firm, and we take pride in nurturing their talents and fostering their professional growth.

We proudly invest in all the people our success rests on. Building our company around our people and their wellbeing, safety, and work/life balance - these vitally important values act as the standards against which we must judge ourselves. That’s why we’re constantly working to do things better tomorrow than we do today.

We look for a lot of elements when we’re hiring at Sweet Projects - skills, character. But above all else, it is your behaviours that shine through. Regardless of how many years of experience, or who you have worked for previously, if you have the drive and the passion, there is nothing you can’t achieve here.

JOB ROLE PURPOSE

To provide administrative support to ensure efficient operation of the office and support the on-going operations and growth of the business. Provide support for the management team in a variety of tasks related to the site, organization, and communication. The job scope includes communicating via phone and email ensuring that all administrative and receptionist duties are completed accurately and delivered with high quality and in a timely manner. The role will embed administrative and document control excellence across the key discipline areas of Project Governance & Administration.

Key responsibilities are:

• Assist the Office Manager in day to day running of the Site Office to ensure smooth operations.
• Following safety procedures and monitoring access via the reception desk into the Sweets Offices. Providing a welcoming and professional appearance.
• Attend First Aid & Fire Marshal Training to assist with safety procedures within the site office.
• Maintain the First Aiders site lists and assist with First Aid inspections when required.
• Answering, screening, and forwarding incoming emails from the Site Support inbox. Categorising as required.
• Site support calendar management. Adding visitors, non-site staff and desk allocations. Ensuring this is communicated to site security.
• Assist team with arranging and booking of meetings rooms and catering. Providing training and guidance to the team to encourage self-sufficiency.
• Maintain the site project directory for Alliance partners and contractors. Updating biannually.
• Maintain the Annual Leave matrix for site teams, sending out weekly communications and adding to notice boards.
• Produce and distribute email communication to the site team as and when instructed by the Office Manager.
• Daily direct communication with staff and visitors providing office support where required helping to resolve any site office facility issues.
• Preparing the Union Park monthly team briefing presentation, collating information and arranging catering.
• Ordering of Sundries, consumables and Stationery supplies
• Stock take and maintain the consumables, stationery & PPE cabinet. Book recycling of PPE
• Ad Hoc Office Support & Admin support to SLTeam
• Receiving, sorting and storing of office deliveries. Ensuring the delivery note is captured on the internal Inndex system
• Maintain green, yellow & red conduct card register while updating on the Inndex system
• Liaise with IT to ensure any IT reported issues are dealt with in a timely manner, such as printers and WIFI
• Liaise with the Welfare assistants to ensure fruit and milk is stocked, and the breakout area and kitchen are well maintained to a high standard.
• Assist new/other sites as and when required by the business with the above tasks

Technical Skills:

• Strong IT skills, specifically word, excel PowerPoint and Visio.
• Strong understanding of the workings of an office

Experience required:

• Previous Administration experience
• Experience of working iin Construction is preferred but not essential

Competencies:

• Strong attention to detail
• Organised and methodical
• Accurate and analytical
• Excellent interpersonal skills
• Ability to multi task and prioritize effectively
• To work under pressure and to tight deadlines
• The ability to problem solves
• Good organizational skills and ability to work to, and sometimes implement own processes
• Have a can-do approach

Sweet Projects is an Equal Opportunity Employer. We believe that our success is built on the success of our employees. We are committed to providing a supportive and rewarding work environment that helps our employees to achieve their personal and professional goals.

Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.